Pilot Mast does three things: (1) Reva (AI receptionist) answers + qualifies every call 24/7. (2) Every lead from FB, Google, phone, walk-ins lands in one inbox. (3) Your staff gets a 5-day AI handoff training so they own the system, not fear it. We start by sweeping your last 6 months of dead leads. $1,500 sprint + $797/mo after. Money back if we miss 10 booked estimates in 14 days. Built for DFW roofers, marine surveyors, dental, and home services.
Stack of choice for the AI-native operator
Bridge-deck discipline for deploying AI in your business. Same checklist that keeps offshore platforms from failing — applied to your front desk.
20 min on a call. We instrument every missed call, dropped form, slow follow-up — and put a dollar number next to each.
Reva, Leo, Aria get your hours, your pricing, your booking calendar, your front-desk voice. We tune until it sounds like you.
Forward your phone. Embed the chat. 30-min staff training on takeover and escalation. Watch the first booking come in.
Weekly tuning, monthly numbers. If month 1 doesn’t deliver 8+ booked, you get every dollar back. No paperwork.
25-35% of your active patients are overdue for hygiene right now. Reva calls them. Leo books them. Aria asks for the review after.
After-hours emergency intake. $200/call recovered.
IDX leads answered in 60 sec. The 5-min rule, automated.
Smart recall + post-visit review on autopilot.
AI paralegal intake. Qualified leads only land on your desk.
Hablamos español. 30% del mercado DFW. Cero competidores. Talleres, restaurantes, real estate.
If your business loses money to a missed phone, we can fix it.
Based on third-party industry data (PatientPop 2024, Weave Local Business Report, MIT Lead Response Management Study, Service Titan Industry Benchmarks). Your numbers will depend on patient base, current systems, integration speed.
No earnings claim is made · Your free audit models the specific numbers for your business
Most DFW agencies hide pricing because the math doesn’t work. Ours does. Pick the shape that matches your risk tolerance.
Pay only for results. Best for cautious operators who want skin in the game.
14-day Database Reactivation sprint + ongoing AI receptionist. Solo / small teams ($150K–$1M/yr).
Established practices, multi-location teams ($1M+/yr).
💯 All plans: 30-day money-back. Sprint adds a 14-day "10 booked estimates" guarantee.
PILOTMAST was founded by a Nautical Officer with 18 years offshore — Dynamic Positioning Operator on Brazil’s highest-producing 6th-generation drill ship, now Senior Marine Warranty Surveyor on the largest US offshore wind project (Dominion Energy CVOW-C — $9.8B, 176 turbines). The job: keep a 50,000-ton vessel within a meter of station, and certify that nothing in a multi-billion-dollar build fails. In that world, one missed checklist costs millions. Sometimes lives.
Local businesses lose money the same way offshore rigs do — through small, preventable gaps. A missed call at 6:15pm becomes a $5,000 lost crown. A patient overdue for hygiene becomes $800 walking out the door. A 2am web lead with no reply by Monday is a competitor’s booking.
PILOTMAST is what happens when that bridge-deck discipline meets local business. Same obsession with redundancy. Same hatred of dropped balls. Applied to your front desk — in DFW, where we live.
Most DFW agencies have 4-person teams with sales reps. I build the systems myself end-to-end — no account manager between you and the person doing the work. No middlemen, no markup. I keep the price honest, you get the same outcome, and I get a long-term client instead of one big check.
30-day money-back guarantee. If your AI agents don’t book 8+ new appointments or leads in the first 30 days, I refund everything — setup AND first month. No paperwork, no negotiation. One email.
Yes. Month-to-month. No annual contract, no cancellation fee. If you cancel, I export your contacts and pipeline within 48 hours. Your data is yours.
For text messages — no, it reads like a real front desk reply. For voice calls — we follow Texas/TCPA rules and identify the AI when required. Most clients start with text-first; voice rolls in week 2 once you’re comfortable.
Yes for the major ones: Dentrix, Eaglesoft, OpenDental, Curve, ServiceTitan, Housecall Pro, MLS (Matrix, NTREIS), Mindbody, Booker. If you’re on something unusual, I’ll confirm during the free audit before you pay a dollar.
Your data lives in your own GoHighLevel sub-account that you own. I’m an operator with access, not the data owner. HIPAA-conscious setup for healthcare clients on the Pro plan.
Tell me about your business. I’ll review your live website, missed-call rate, and current tools — then send you a personalized loom video in <24h showing exactly where you’re leaking revenue. Free. No pitch.