The average DFW practice has 300+ patients overdue for hygiene right now — sitting in Dentrix, doing nothing. One AI system reactivates them, books them, and reviews them. Live in 7 days.
30-day money-back guarantee · HIPAA-aware setup · Built by a real human in The Colony, TX
Integrates with the PMS you already run
Three agents. One bill. Working 24/7. Trained on your practice.
Answers every new-patient call & text in <30 seconds — even Saturdays. Books hygiene, exam, and emergency appointments straight into your PMS calendar. Knows your insurance list.
Pulls every patient overdue 6+ months from Dentrix and texts them the right message at the right time. Lapsed-crown follow-up, unscheduled treatment, recare — all running on autopilot.
Two hours after every hygiene cleaning or completed treatment, Aria texts the patient with a one-tap Google review link. Filters out unhappy patients before they post publicly.
The average DFW practice pays 6× more for 4 dental tools that still don't bring back lapsed hygiene.
20 min on Zoom. We pull your overdue-hygiene list, missed-call log, and current PMS workflow.
I configure Reva, Leo & Aria with your doctor names, hours, fee schedule, and insurance list.
Go live together. I train your front desk in 30 min. First recall sequence fires that afternoon.
Weekly tuning. If month 1 doesn't deliver 8+ booked hygiene appts → full refund.
First pilot · 30 days · published with permission · names withheld until case study finalizes
Most DFW agencies hide pricing because the math doesn't work. Ours does.
Perfect for solo practices & small teams (1–2 chairs, $400K–$1.2M/yr collections).
For established practices, multi-doc or multi-location ($1.2M+/yr collections).
💯 30-day money-back guarantee — If we don't book at least 8 new hygiene/treatment appointments in your first 30 days, you get every dollar back.
For 15 years I was a Marine Warranty Surveyor on $200M offshore oil rigs. My job: make sure systems that cannot fail don't fail. One missed checklist = millions lost, sometimes lives lost.
When I moved to The Colony, I started noticing how dental practices lose money the same way oil rigs do — through small, preventable gaps. A patient overdue for hygiene becomes $800 walking out the door. A missed call at 6:15pm becomes a $5,000 lost crown.
PILOTMAST is what happens when reliability engineering meets the dental front desk. Same obsession with redundancy. Same hatred of dropped balls.
Yes — all four. We connect via the practice management bridge (Dental Intel, Modento, or direct API depending on your PMS) for two-way calendar + patient sync. If you're on Dolphin, Denticon, or PracticeWorks, I'll confirm the bridge type during the free audit before you pay a dollar.
HIPAA-aware setup is standard. On the Pro plan we sign a BAA, configure encrypted SMS, restrict PHI in outbound messages, and document data access. Your patient data lives in your own GoHighLevel sub-account that you own — I'm an operator, not the data owner.
Day 6 — the same day we go live. We pull your overdue-hygiene list during the build, segment by months-overdue (3mo / 6mo / 12mo+), and the first sequence fires that afternoon. Most practices see the first booked appointment from a lapsed patient within 48 hours.
Most DFW agencies are 4-person shops with sales reps. I'm one person who actually builds the systems. No middlemen. I keep the price honest, you get the same outcome, and I get a long-term client instead of one big check.
30-day money-back guarantee. If your AI teammates don't book at least 8 new hygiene or treatment appointments in the first 30 days, I refund everything — setup AND first month. No paperwork.
For text — no, it reads like your front desk replying. For voice we follow Texas/TCPA rules and identify the AI when required. Most practices start with SMS-only in week 1 and add voice in week 2 once comfortable.
Yes. Month-to-month. No annual contract, no cancellation fee. If you cancel I export your patient pipeline data and hand it over within 48 hours.
Tell me about your practice. I'll review your live website, missed-call rate, recall workflow — then send you a personalized loom within 24 hours showing exactly where you're leaking hygiene revenue. Free. No pitch.